Spring Intro 2023

30/03/2023

Tips and Challenges 2

Presentation preparation, rehearsals • Ensure enough preparation time and allow 1 full day rehearsal for key speakers the day before meeting • Identify lead speaker for each topic • Identify likely meeting questions and develop responses

• in advance of rehearsal • Slide deck content will change up to last minute - be prepared • Identify 2/3 meeting minute takers but all delegates to take notes

The Organisation for Professionals in Regulatory Affairs

37

Tips and Challenges 3

The Meeting • Ensure technical aspects of meeting addressed in advance • Different agencies use different meeting platforms - IT support required • Present each topic and address Q&A separately • Be flexible • Agency delegates may not want to hear the full presentation if they have read Briefing Book in detail. May want to go straight to Q&A De-briefing and Minutes • Do this immediately after meeting to make sure you all heard the same messages • Executive Summary email to go out to senior management within a few hours of meeting finish • Maximum of 7/8 high level bullet points • Detailed meeting minutes usually required to be sent to Agency within 5 days • Can be very challenging to write by committee • Consider 1 or 2 lead writers to issue draft for email review

The Organisation for Professionals in Regulatory Affairs

38